Personal Assistant . Job Reference: 1666543

Job ID: 796626
Location: London
Category:
Salary: Competitive + benefits negotiable
Job Views:
185
Posted:
08.18.2017
Contract
Permanent

Salary
Competitive + benefits

Date when vacancy closes
21 Aug 2017

Business Area
Head Office

Area of Expertise
Corporate Governance

Location
Paddington, London

Vacancy Details


We're looking for a self-starting PA to join our team at M & S. Working within a dynamic and complex business are where customer focus, discretion and attention to detail are valued, this role could suit somebody who is hungry to learn the inner workings of our business.



Key responsibilities:




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Maintain a clear understanding of the Directors� deadlines, priorities and objectives
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Develop and maintain a good level of commercial and business awareness
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Manage and maintain a complex and wide ranging diary
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Organise facilities and prepare briefing documents
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Act as link between the Director and the wider leadership teams, developing excellent working relationships
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Provide a timely response to queries from internal and external customers and resolve issues as they arise
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Develop and maintain a strong network of internal and external contacts to support the needs of the Director
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Act as first point of contact/gatekeeper for the Director, representing them appropriately
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Filter mail and phone calls, and deal with as appropriate, requesting draft replies from Business Areas and following up where necessary
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Maintain an efficient operation dealing with a variety of tasks, often to short time scales and reacting to change as required
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Managing collation of information for Committee meetings, store visits, overseas travel etc.
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Arrange detailed travel itineraries for both the UK and Overseas
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Arrange travel visas and associated documentation where needed
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Process and reconcile expenses through Concur
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Set and maintain filing / bring forward systems
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Assist in arranging group functions and events where appropriate



Key skills required:


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Able to use Microsoft Office Suite, Skype for Business, Skype Talk to an intermediate level
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Excellent communications skills, verbal and written
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Exceptional Organisational ability
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Starter/finisher
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Manages time well and able to prioritise tasks when workload is high
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Confident in handing challenging situations
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High degree of emotional intelligence
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Determination and ability to overcome barriers
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Able to work pro-actively and on own initiative
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